CronoMagic developed R&D Coach with the collaboration of KPMG R&D Group. This is the most comprehensive software of its kind to fulfill all the needs of R&D Management and Tax credits for Canadian companies. R&D Coach is a trademark of KPMG Canada.
Click on R&D Coach logo to visit http://www.rndcoach.com.

Gathering of supporting Documentation

• Industry-standard time sheet system.
• Choice of Daily, weekly or monthly time sheets at the employee level.
• Quick data entry system for time sheets including templates for repeated time entries.
• Gathering of time and cost by project, activity and sub-activity.
• Linking of technical and other documentation to time sheets and projects.
• Pre-written narratives (keywords) to describe work performed.
• Time sheet control system (calendar view) to alert users when time input is missing.
• New in Version 1.75- Introduction of a lite customer billing system.
• New in version 1.75- Ability to post all unposted time entries for several days in one click .

Project Management

• Divides projects into sub-projects, activities and sub-activities
• Budgets labor and other costs by projects and activity
• Compares labor and other costs with actual costs
• Gathers technical information for projects and activities
• Gathers information to prepare the technical reports by projects automatically
• Links technical documentation to projects
• Sets deadlines for the completion of each activity and sub-activity
• Retains project information for projects overlapping more than two taxation years
• Allows gathering of data on non-eligible activities such as R&D done overseas and marketing
• Allows conversion or reclassification of non-eligible activities into eligible activities (and vice versa) and changes the time sheet entries retroactively at the option of the user
• Library of standard activities to avoid retyping when setting up new projects
• Creation of templates to import activities from other projects- a time saving feature
• A tree view report to see the components of each project, e.g. activities, sub-activities, documents attached, resources assigned etc.
• Built in option for customized module

Other Costs Module

• Intelligent cost module which determines the rate of eligibility for each expense item
• Configurable for each cost category as to rate and portions of eligibility
• Provides overriding features for goods and services acquired from related parties
• Permits the entering of non-eligible costs to keep a record on total costs
• New in Version 1.75- Library of supplier's names to speed up data entry
• New in Version 1.75- Ability to import data from other applications

Training and Ease of Operation

• Optional tool tips for each menu button to learn the functionality of each button
• In the project module, the technical people are taught how to complete the scientific sections -e.g. advancements, uncertainty etc.
• A complete help module (F1) along with Revenue Canada interpretations
• Instantly bilingual
• New in 1.75version -Introduction of Outlook/Excel/Word type configurable menu
• New in 1.75 version - Introduction of a floating tool bar menu
• New in 1.75 version - User access level extended to custom utilities and reports

Security and Approval Features

• Assignment of access privileges at the employee level to protect confidential information
• Filtering of information on certain screens to allow partial access
• Denies modification of previously entered time sheets at the option of the supervisor
• Denies entering of time into the completed fiscal year (lock feature)
• Allows the entering of dummy salaries which can be corrected at the time of filing
• Setting up of departments and assignment of employees to the departments
• Assignment of projects to employees denying them access to other projects
• 128 Bit high security data encryption (Available on demand)
• Naming of a (or multiple) supervisor for each department enabling him to approve and access the time sheets of departmental employees

Report Generation

• Built in Report writer to produce quick reports
• Built in Word mail merge utility to produce reports in Word
• Template to produce technical report in Word
• Accessibility of data via Excel and Word
• Availability of a third party query wizard (advanced report writer) configured to R&D Coach
• New in Version 1.75- Ability to export report data into various format (Text, Excel, Dbase, Word etc)
• New in Version 1.75- Addition of new management reports -e.g. missing time sheets
• New in Version 1.75- Print your company logo on reports

Communication Features

• Data entry through a remote location
• New in Version 1.75 - Built in e-mail and instant messaging among users
• New in Version 1.75- Ability to pack and send data files to your R&D advisors for review

Tax-related features

• On-line preparation of form T661 for tax return preparation
• Calculates proxy amount by employee
• Takes into account proxy amount restrictions for specified employees
• Captures taxable benefits and bonuses for R&D pool and ITC purposes
• Allows picking up support staff at the Quebec level in case of proxy election
• Prevents the inclusion of bonuses into the R&D pool for specified employees
• Captures entire salaries of employees who work 90% or more on R&D activities
• Calculates Québec R&D wage tax credits and other Québec R&D incentives (e.g. 40% credit for universities).
• Computes Québec R&D wage tax credits for sub-contracting work done in Québec
• Computes Ontario Super Allowance and the Ontario Research Tax Credit
• Keeps track of restrictions on non-arm's length transactions
• Computes on-line investment tax credits (ITC's) both at the federal and provincial level
• Prevents the entering of overhead costs where proxy is selected
• Capable of comparing the ITC computed through the proxy and traditional methods
• Determines the eligibility for 35% tax credit rate as well as 40% rate for Quebec
• New in version 1.75- Introduction of new Quebec tax rules for super deductions etc
• New in Version 1.75- Introduction of B.C. R&D tax credit

Technical Features

• Automatic updates on local workstations by remote server for all users once the newer version is installed on the network
• 32 Bit Window 95/98 and NT 4.0 compatible graphical user interface
• Operates on any network that supports Windows 95/98
• Windows 2000 ready
• Supports one billion records per data file
• Accepts 1280K of data per record
• Record seek (search) time 1/10 seconds per one billion records
• Uses standard data base files
• Ability to setup an employee at departmental level or company level
• Company and User level language setup
• User level multi-function security access
• Supports unlimited number of users concurrently (If your license allows it)
• Prevents same user logon from two different stations to prevent the confusion and data loss
• State-of-the-art Windows 98 -compatible HTML bilingual help with Web connectivity
• Multi-level fail-safe time sheet data entry
• Local backup of time sheets on users hard disk (Employee level)
• Four styles of user configurable tool tips
• Progress bar indicator shows status of work-in-progress
• Custom report writer helps create virtually any kind of report in minutes
• Features calendar, calculator and user diary
• Capable of linking with any other program on record level
• Built-in Re-index and Optimize utilities
• Prevents data loss in case of power failure (On network stations)
• New in version 1.75 -Built in reminder for schedule tasks in user diary

Technical Support and Customization

• One year free telephone technical support
• Bilingual help desk is available on web with all sorts of technical information
• Users can sends the questions directly to technical support via time sheet help
• Personalized web based help desk for each customer by password
• Reasonably priced customization
• Customization will be upgraded free of charge in newer versions (If required)
• Downloading of newer version through the web
• Utilities for restructuring of data to adopt the newer version
• Automatic updates on local workstations by remote server for all users once the newer version is installed on the network

List of Future Enhancements

• Web based time entry system
• Employee scheduling system
• Gantt Charts